WORKFORCE MANAGEMENT
Leave Management Software for UK Employers
RootHR leave management software helps UK employers manage annual leave, holiday requests, approvals, balances and absences in one clear place. Give employees a simple way to request time off and give managers the visibility they need to plan confidently.
EVERYTHING IN ONE PLACE
Make Leave Management Easier
Managing staff leave through spreadsheets, emails or paper forms can quickly become difficult. Manual calculations, unclear holiday balances, slow approvals and missed requests all create extra admin for managers and frustration for employees.
RootHR helps you bring leave request software, balances and availability into a single leave management system. It reduces confusion around clashes, different policies, bank holiday calculations, remaining leave queries and multi-location workforce planning.
Simpler Leave Requests
Employees can request leave without chasing paper forms or sending messages across different channels. Managers get a clearer process for reviewing requests and keeping a record of decisions.
Clear Leave Balances
Employees and managers can see used, available and remaining leave in one place. This helps reduce repeated questions about annual leave and supports more confident planning.
Better Team Visibility
A shared team leave calendar helps managers see who is away, who is available and where leave clashes may need attention. It is easier to protect coverage across sites, teams and working patterns.
UK BANK HOLIDAYS
Pre-loaded. Per region.
Bank holidays across England, Wales, Scotland and Northern Ireland are applied automatically based on each employee’s work location.
England & Wales
Scotland
Northern Ireland
WHAT YOU GET
Everything You Need to Manage Employee Leave
RootHR brings the core tools for employee leave management software into one practical product for UK employers. Manage holiday, approvals, policies, balances and visibility without relying on disconnected files.
Annual Leave Management
Manage annual leave requests, approvals and balances from one platform. RootHR annual leave management software helps employers keep holiday records clearer, reduce manual admin and give employees a straightforward way to request time away from work.
Leave Requests
Employees can submit leave requests through RootHR so managers have the details they need to review them. This reduces scattered emails and messages, creating a more organised record of who asked for leave and when.
Leave Approvals
Managers can review leave requests before accepting or declining them. RootHR supports a clearer approval process, helping organisations avoid missed requests, delayed decisions and uncertainty around whether leave has been confirmed.
Leave Balances
Keep annual leave balances visible for employees and managers. RootHR helps track leave that has been used, what remains and what may be available, reducing the need for employees to ask managers for manual updates.
Team Leave Calendar
The team leave calendar gives managers a clearer view of staff availability across teams and locations. See upcoming holiday and absence in one place, supporting better rota planning, cover decisions and day-to-day workforce coordination.
Carry Over Rules
RootHR can support carry over rules so organisations can manage leave carried from one period into another. This helps keep balances more consistent with internal policy settings and reduces the need for manual spreadsheet adjustments.
Pro Rata Leave
For part-time staff, starters, leavers or employees with varied working patterns, pro rata leave calculations can be difficult to manage manually. RootHR helps employers handle pro rata annual leave more clearly within the wider leave management system.
Multiple Leave Policies
Different teams, contracts, sites or roles may have different leave arrangements. RootHR supports multiple leave policies, helping employers manage a more varied workforce without forcing every employee into the same setup.
Manage Every Type of Employee Leave
RootHR makes it easier to manage different types of employee leave in one place. Manage annual leave requests, approvals and holiday balances throughout the holiday year, while keeping sickness absence alongside other leave records for a clearer view of employee availability. HR teams can also record maternity, paternity, adoption and shared parental leave, making longer periods of absence easier to plan and manage. Compassionate leave can be recorded sensitively and consistently, while TOIL, unpaid leave and public duty leave can all be tracked within the same process. RootHR also supports religious leave, helping managers keep planned time away visible and organise staffing around important dates. By bringing different types of leave together, RootHR helps employees and managers keep absence records organised without relying on separate spreadsheets.
Keep Your Team's Leave in One Clear View
Automatic Leave Balances
Create Leave Policies That Fit Your Workforce
Different Employee Policies
Set up leave policies for different groups of employees, helping you reflect the way your organisation actually works.
Multiple Locations
Manage leave across more than one site or region, with clearer visibility for managers responsible for multi-location teams.
Role Based Rules
Apply leave settings by role or employee group where your internal policies require different approaches.
Flexible Configurations
Configure leave management around working hours, holiday rules and internal processes without forcing every team into one pattern.
How RootHR Leave Management Works
1. Employee Requests Leave
The employee submits a leave request through RootHR, including the relevant dates and leave type. This creates a clearer record than email, paper or informal messages.
2. Manager Reviews
The manager reviews the request, checks availability and considers any potential clashes. The team leave calendar gives useful context before a decision is made.
3. Leave Is Approved
Once approved, the leave is recorded in RootHR and balances can be updated based on the configured rules. Everyone works from the same information.
4. Everyone Has Clear Visibility
Employees can see their leave status and managers can see team availability. HR teams gain a clearer overview of leave across the organisation.
WHY ROOTHR
Why UK Employers Choose Roothr
RootHR helps UK employers simplify sponsor licence compliance, reduce administrative workload, and manage HR and UKVI responsibilities from one secure platform giving your team more time to focus on people, not paperwork.
Less Manual Administration
Reduce the time spent updating spreadsheets, checking emails and recalculating balances manually.
Clear Leave Balances
Give employees and managers a clearer view of available, used and remaining annual leave.
Faster Approvals
Create a more organised request and approval process so decisions do not get lost in inboxes.
Better Workforce Planning
Use the team leave calendar to understand availability before approving requests or building rotas.
QUESTIONS
Frequently asked questions
What is leave management software?
Leave management software is a digital system that helps employers manage employee time away from work. It can support holiday requests, approvals, balances, absence records and team visibility. For UK employers, it is often used to replace spreadsheets, emails and paper forms with a clearer, more organised process.
What is the difference between leave management and absence management?
Leave management usually focuses on planned time away, such as annual leave, unpaid leave or parental leave. Absence management is broader and can include unplanned absence, such as sickness. RootHR brings leave and absence records into one place, helping managers understand staff availability more clearly.
Can employees request annual leave through RootHR?
Yes. Employees can request annual leave through RootHR, giving managers the information they need to review the request. This helps reduce informal messages, missed emails and paper forms. Once requests are handled through the system, records are easier to find and follow.
Can managers approve or reject leave requests?
Yes. Managers can review leave requests and decide whether to approve or reject them. A clear approval process helps reduce uncertainty for employees and gives managers a better way to check team availability before making a decision. Approval records are kept more organised than scattered emails.
Can employees see their remaining holiday balance?
Yes. RootHR can show employees their holiday balance, including leave used and remaining, based on the rules configured in the system. This helps reduce repeated questions to managers and gives employees clearer information when planning future annual leave requests.
Does RootHR calculate annual leave automatically?
RootHR can calculate annual leave balances using configured rules, including areas such as accrual, carry over and pro rata leave. Exact setup depends on how your organisation’s policies are configured. This helps reduce manual spreadsheet calculations and supports clearer balance visibility.
Can RootHR manage different leave policies?
Yes. RootHR supports multiple leave policies, which can help employers manage different groups of employees, locations, roles or working patterns. This is useful for organisations that do not use one single leave approach across the whole workforce.
Does RootHR include UK bank holidays?
Yes. RootHR supports UK bank holidays across England, Wales, Scotland and Northern Ireland. This helps employers manage regional public holidays more clearly, especially when staff work in different locations. Bank holiday settings can support more accurate holiday and rota planning.
Can leave management connect with rota management?
Yes. Leave visibility can work alongside rota planning in RootHR, helping managers understand when employees are unavailable before finalising shifts. This is useful for shift based teams where holiday, sickness and other absence can affect daily staffing cover.
HOW IT WORKS
More in this category
Attendance and time
Track clock ins, clock outs, working hours and attendance exceptions with clear reporting.
Leave management
Manage leave requests, approvals and balances with full visibility for managers and staff.
Overtime and exceptions
Monitor overtime, missed clock ins and compliance exceptions before they become issues.
Make Leave Management Simpler
RootHR Leave Management Software gives UK employers a clearer way to manage holiday requests, absence records, leave balances and team availability. Reduce manual admin, improve visibility and help managers make better decisions with one connected HR platform.