HR Core
Keep employee records, HR data and compliance information in one place
RootHR’s HR Core feature gives UK employers one central place for employee records, documents, HR information and compliance data all connected to the wider RootHR platform.
No card required · UK-based support · ISO 27001 certified
The basics
What is HR Core software?
HR Core software is the central system for managing employee information, records and everyday HR data. It brings details such as employee profiles, contracts, documents, leave, attendance and compliance information into one place.
Instead of keeping employee information across spreadsheets, shared drives and separate systems, RootHR’s HR Core keeps each employee’s information connected to one central record.
From employee changes and documents to leave, onboarding and compliance, the wider RootHR platform can work from the same employee record.
A people hub your whole business runs on
RootHR’s HR Core replaces scattered employee records with one searchable, secure profile for every member of staff.
Rich employee profiles
Keep employee details, documents, leave, attendance and UKVI information connected to one profile.
Employee self-service
Give employees a self-service portal to manage their own HR information and requests.
Compliance readiness
Keep key HR and compliance information visible so your team can identify gaps earlier.
Internal HR notes
Keep private HR notes organised against the relevant employee record.
One dashboard, every part of the record
Bring employee documents, compliance information, activity history and HR notes together, so your team can find the information they need without checking multiple systems.
- Auto-generated reports for Right to Work, DBS, visa and training records
- A complete activity timeline for employee changes and history
- Employee-raised changes reviewed and approved by HR
The record, as your team will actually see it
Give HR teams a complete view of each employee, while keeping related HR information connected to the same record.
The 360° employee profile
View holiday, attendance, salary, documents and compliance information from one employee profile.
Leave and balances on the same record
Keep leave allowances, adjustments, requests and balances connected to the employee they belong to.
Capabilities in detail
What HR Core gives your team from day one
RootHR’s HR Core keeps employee records organised, connected and easier to manage, giving HR teams more time to focus on people rather than administration.
Compliance readiness scoring
See a live view of employee compliance information and identify records that may need attention.
Auto-generated reports
Generate reports for Right to Work, DBS, visa and training information directly from employee records.
Full activity timeline
Keep employee changes and historical activity together in one timeline, including backdated entries where required.
Internal HR notes
Add private HR notes to employee records, with categories and pinning to keep important information visible.
Employee change requests
Let employees raise changes to their own details while HR reviews and approves them before they update the record.
Digital employee ID cards
Give employees a digital ID they can use when needed, with the option to revoke access when appropriate.
360° employee overview
Bring holiday, leave, attendance, documents and UKVI information together in one employee profile.
20+ section self-service portal
Give employees access to key HR information and requests through a self-service portal.
Take it with you
The same record, in your staff's pocket
The RootHR mobile app gives employees access to key HR information and self-service tools from their phone, keeping the employee record connected wherever they work.
- View leave balances, payslips, tasks and company updates
- Upload documents and access visa and immigration information
- View shifts and complete everyday HR tasks from one app
What HR Core is used for, sector by sector
The same employee record, adapted to the needs of different UK workplaces.
Care homes
Keep employee, DBS, training and immigration information connected to each care worker's profile.
Hospitality
Manage frequent starters and leavers with employee profiles, documents and Right to Work information in one place.
Retail
Keep employee records consistent across locations, giving managers and HR teams access to the same information.
Professional services
Keep employment history, employee changes, documents and internal HR information organised in one secure record.
Why it matters
Good HR data is the foundation for everything else
Payroll, compliance, leave, rotas and performance all depend on accurate employee information. With RootHR’s HR Core, these functions can work from the same central employee record.
1
Single source of truth per employee
0
Spreadsheets needed to track staff data
100%
Of changes logged for audit
Explore the rest of the platform
HR Core is the central employee record. These RootHR features build on the information stored within it.
Onboarding
Manage new-hire tasks, employee information and onboarding steps from the same employee record.
Offboarding
Follow a structured leaver process while keeping the employee history connected to their record.
Task & Workflow
Assign HR actions, owners and due dates from one shared workflow.
Document Management
Store employee documents, manage versions and keep important expiry dates visible.
Leave Management
Manage leave requests, allowances and balances against each employee profile.
Compliance Radar
Bring key HR and UKVI compliance information together in one overall compliance view.
HR Core - Frequently asked questions
What is HR Core software?
HR Core software is the central system used to manage employee information, records and everyday HR data. It gives organisations one place to manage employee records, documents and key HR information.
What is HR Core in RootHR?
HR Core is a feature within RootHR that acts as the central employee record. It connects employee information, documents, HR data and compliance information with the wider RootHR platform.
Can employees update their own details?
Yes. Employees can raise changes through the RootHR self-service portal, with HR reviewing and approving changes before they are added to the employee record.
Can we import historic employee information?
RootHR can support employee information being brought into the central employee record. The exact migration process depends on the information being transferred and your setup.
Can employees access HR information themselves?
Yes. RootHR’s employee self-service tools allow employees to access relevant HR information and complete everyday requests without always needing to contact HR.
Can HR keep employee documents in HR Core?
Yes. Employee documents can be connected to the relevant employee record, helping HR keep important information organised in one place.
Can HR Core connect with other RootHR features?
Yes. HR Core provides the central employee record that other RootHR features can work from, including Onboarding, Document Management, Leave Management, Compliance Radar and more.
Is HR Core a separate product?
No. HR Core is a feature within RootHR’s HR software and forms the central employee record for the wider platform.
Bring your people data into one place
Book a free walkthrough or register with RootHR and start managing employee records, HR information and self-service in one connected platform.