UKVI Compliance Software for UK Employers
Stay compliant with sponsor licence duties, Right to Work checks, eVisa records, and sponsored worker monitoring all from one platform. Simplify UKVI compliance, track key employee records, and stay ready for Home Office inspections.
WHY IT MATTERS
Why UKVI compliance matters
Sponsoring overseas workers comes with ongoing UKVI responsibilities. Missing records, expired visas, or overlooked sponsor licence duties can increase compliance risk and make Home Office inspections more challenging. Staying organised helps protect your business, your sponsor licence, and your ability to employ international talent.
Reduce Compliance Risk
- Reduce Compliance Risk
- Stay Audit Ready
- Protect Your Ability to Sponsor Talent
THE PLATFORM
Everything You Need to Stay UKVI Compliant
Purpose-built tools that simplify everyday compliance tasks, automate manual processes, and help your team stay organised, audit-ready, and in control.
Right to Work Checks
Verify employee work eligibility, complete follow-up checks, and securely maintain compliant records to meet Home Office requirements.
Radar Analytics
Monitor visa expiries, compliance deadlines, and sponsored worker status through real-time dashboards and proactive alerts.
eVisa Ready
Store and manage employee eVisa records, monitor immigration status, and stay prepared for the UK's digital immigration system.
Sponsor Licence Management
Manage Certificates of Sponsorship (CoS), Sponsor Management System (SMS) activities, and sponsor licence responsibilities while keeping HR and compliance records perfectly aligned.
CoS
Management
Licence
Compliance
THE PLATFORM
Stay Prepared for Every UKVI & Home Office Audit
Prepare for UKVI compliance audits with confidence. Keep employee records, visa information, and sponsor licence documentation organised in one place.
Right to Work Checks
Verify employee eligibility, record evidence, and schedule follow-up checks to remain compliant with UK right to work regulations.
Employee Documentation
Securely store employee records, contracts and essential documents in one central location for easy access and compliance.
Sponsorship Records
Manage sponsored worker information, employment evidence and licence records to stay organised and audit-ready.
eVisa Records
Track eVisa details, monitor expiry dates and receive timely reminders to help maintain ongoing immigration compliance.
Stay organised, demonstrate compliance, and approach every UKVI or Home Office inspection with confidence.
Trusted by UK Employers Across Industries
Whether you employ a handful of sponsored workers or manage a large multi-site workforce, RootHR helps organisations stay compliant with UKVI sponsor licence requirements across a wide range of industries.
Care & Healthcare
Manage sponsored workers, track visa expiries and keep audit-ready records.
Restaurants
Monitor employee records and UKVI compliance across locations.
Petrol Stations
Maintain visibility over workforce records and compliance obligations.
Retail Stores
Manage employee records, visa data and compliance documents from one platform.
Warehousing & Logistics
Support compliance management across distributed teams and operational sites.
Multi-Site Businesses
Monitor workforce compliance across multiple locations with centralised reporting.
And many more organisations looking to simplify UKVI compliance, workforce management, and people operations.
WHY ROOTHR
Why UK Employers Choose Roothr
RootHR helps UK employers simplify sponsor licence compliance, reduce administrative workload, and manage HR and UKVI responsibilities from one secure platform giving your team more time to focus on people, not paperwork.
Simplified Compliance
Manage sponsor licence duties, Right to Work checks, and eVisa records from one platform.
Smarter Workforce Management
Track visa expiries, compliance activities, and workforce records with ease.
Secure Employee Records
Store employee and compliance records securely in one central location.
Dedicated Support
Get expert support for your HR and UKVI compliance needs.
FAQ
Frequently Asked Questions
What is UKVI compliance?
UKVI compliance refers to the ongoing responsibilities UK employers must meet when sponsoring overseas workers under a sponsor licence. This includes conducting Right to Work checks, maintaining accurate employee records, monitoring visa expiry dates, reporting relevant changes through the Sponsor Management System (SMS), and keeping documentation ready for Home Office compliance inspections. Staying compliant helps employers protect their sponsor licence and continue employing skilled international workers. RootHR simplifies these responsibilities by centralising compliance tasks, employee records, and audit-ready documentation in one secure platform.
What is UKVI compliance software?
UKVI compliance software helps UK employers manage sponsor licence responsibilities more efficiently. It centralises employee records, Right to Work documentation, eVisa information, visa expiry tracking, compliance reminders, and audit-ready records in one platform. Instead of relying on spreadsheets and manual processes, employers can automate key compliance tasks, reduce administrative workload, and stay prepared for UKVI compliance audits. RootHR combines HR and UKVI compliance tools to help organisations confidently manage their ongoing sponsor licence obligations.
What are a sponsor licence holder's responsibilities?
Employers holding a UK sponsor licence are responsible for maintaining accurate employee records, conducting Right to Work checks, monitoring visa expiry dates, reporting significant changes through the Sponsor Management System (SMS), and keeping evidence to demonstrate compliance during Home Office inspections. These responsibilities continue throughout the employment of sponsored workers. RootHR helps employers manage these ongoing obligations by organising compliance records, monitoring deadlines, and supporting audit readiness from a single platform.
What records must employers keep for UKVI compliance?
UK employers sponsoring overseas workers should maintain accurate records, including employee contact details, copies of Right to Work documents, visa and eVisa information, employment contracts, Certificates of Sponsorship (CoS), salary information where required, and any documents supporting sponsor licence compliance. These records should be organised, up to date, and readily available for UKVI compliance audits or Home Office inspections. RootHR securely stores and manages compliance records, making it easier to meet ongoing UKVI requirements.
What is a UKVI compliance audit?
A UKVI compliance audit is an inspection carried out by the Home Office to assess whether an employer is meeting its sponsor licence obligations. During an audit, employers may be asked to provide employee records, Right to Work documentation, visa information, sponsorship records, and evidence that sponsored workers are employed in accordance with UK immigration rules. Maintaining organised, audit-ready records helps employers respond confidently. RootHR supports audit preparation by centralising compliance documentation and monitoring key requirements.
How can employers prepare for a UKVI compliance audit?
Preparing for a UKVI compliance audit involves maintaining accurate employee records, ensuring Right to Work checks are complete, monitoring visa expiry dates, keeping sponsorship documentation up to date, and organising evidence required under sponsor licence guidance. Regular internal compliance reviews can also help identify potential issues before an inspection. RootHR supports audit preparation by providing a central platform to manage compliance records, monitor deadlines, and keep documentation organised and audit-ready.
How can UKVI compliance software help employers?
UKVI compliance software helps employers reduce manual administration by centralising employee records, visa information, Right to Work documentation, sponsor licence activities, and compliance monitoring. Automated reminders for visa expiry dates, organised documentation, and audit-ready records help minimise compliance risks and improve operational efficiency. RootHR enables UK employers to manage HR and UKVI compliance together, making it easier t
Can RootHR help manage sponsor licence compliance?
Yes. RootHR is designed to help UK employers manage sponsor licence compliance more efficiently by centralising employee records, Right to Work checks, eVisa information, visa expiry monitoring, sponsorship documentation, and compliance activities in one platform. With organised records, compliance monitoring, and audit-ready documentation, RootHR helps employers reduce administrative effort and confidently meet their ongoing UKVI compliance responsibilities.
Simplify UKVI Compliance with RootHR
Reduce compliance risk, save valuable time, and confidently manage your sponsor licence responsibilities all from one secure platform.