eVisa Monitoring
Monitor employee visa information and stay ahead of expiry dates
RootHR’s eVisa Monitoring feature helps UK employers keep employee visa information, expiry dates and immigration records organised within their HR software. Track important dates, receive reminders and keep related compliance information together in one place.
No card required · UK-based support · ISO 27001 certified
Every eVisa monitored, every deadline covered
eVisa information is now digital, but employers still need a clear way to manage important immigration dates. RootHR keeps key visa information, expiry dates and related employee records together in one place.
Live eVisa status
See each employee's immigration information at a glance and identify records that are valid, approaching expiry or require attention.
Details synced for you
Keep visa type, expiry information, BRP details and extension status connected to the employee record.
Deadline-driven alerts
Receive reminders around important expiry dates, giving your HR team time to review records and take the appropriate action.
Centralised evidence
Keep relevant immigration records and supporting documents alongside the employee profile for easier HR record-keeping.
What is an eVisa, and what does it mean for employers?
An eVisa is a digital record of a person’s immigration status in the UK. As immigration status has moved towards digital records, employers need an organised way to manage relevant employee information and important dates.
For employers, visa status, expiry dates, right to work information and sponsored worker records can form part of the wider compliance picture. Managing these across spreadsheets, folders and separate systems can make important information harder to track.
RootHR helps bring relevant information together within the employee record. With eVisa Monitoring, HR teams can keep key immigration dates visible, identify records that need attention and organise related information in one place.
That shift changes what you have to keep. Visa type, expiry date, the BRP number and its expiry, and whether an extension is in progress all still matter for sponsor record-keeping but they now sit in a digital record that can move without anyone telling you. And those dates don’t move together: visa, passport, BRP, contract and CoS each run on their own clock, and each one is a separate chance to be caught out.
Root HR keeps all of it against the employee record, shows every worker as valid, expiring soon or expired, and calculates the extension deadline 28 days before expiry with milestone email digests, and one expired alert rather than the same reminder arriving every morning.
What the Visa Timeline keeps for you
Keep important immigration dates, records and reminders connected to the employee profile, so your HR team can manage visa information from one place.
Keep key visa information and expiry dates connected to the employee record.
Quickly identify records that are valid, approaching expiry or require attention.
Receive reminders around important dates so your HR team has time to review records and take appropriate action.
Keep visa and immigration information connected to the employee’s wider HR record.
Receive reminders around important visa, passport, contract and CoS dates where these are being tracked.
Identify expired records quickly without relying on manual spreadsheet checks.
View visa information alongside other employee compliance records in your RootHR workspace.
See licence and CoS information alongside employee visa records
eVisa Monitoring is one part of the wider UKVI compliance picture. RootHR brings employee immigration information together with sponsorship-related records, helping HR teams review visa information alongside relevant sponsor licence and Certificate of Sponsorship information.
See what happens when an expiry date needs attention
RootHR helps your HR team identify approaching and expired records, so the right information is visible when it needs to be reviewed.
Before: approaching expiry
The employee record is flagged as approaching an important immigration date, giving HR time to review the visa information, supporting documents and any required next steps.
After: a clear overdue list
Expired visa records can be brought together in an overdue view, making it easier for HR to see which employee records require attention.
Who watches eVisa dates most closely
Any UK employer managing employee immigration information can benefit from organised visa tracking. It is particularly useful for businesses with sponsored workers and teams working across multiple locations.
Care homes & healthcare
Keep immigration and visa information organised across busy care teams and identify approaching expiry dates from the employee record.
Hospitality
Manage visa information across changing hotel, restaurant and hospitality teams without relying on separate spreadsheets.
Logistics & warehousing
Centralise visa and right to work information across multi-site and shift-based teams.
Professional services
Keep immigration information, visa dates and employee compliance records organised alongside your wider HR processes.
Keep visa expiry dates visible as part of your UKVI compliance process
Immigration information can change from one employee to another, and important dates can be easy to overlook when they are managed manually. RootHR helps your HR team keep visa information, expiry dates and related compliance records organised in one place.
The same dates, handled two different ways
The difference is simple: keep important immigration dates in scattered records, or manage them as part of your HR software.
Without Root HR
- Visa and immigration dates tracked across spreadsheets and separate records
- Employee documents stored in different locations
- Important expiry dates rely on manual checks and reminders
- Visa, right to work and sponsorship information can be difficult to view together
With Root HR
- Visa information and expiry dates are connected to the employee record
- Relevant immigration documents are kept with the employee's HR information
- Reminders help your team keep track of important dates
- eVisa information sits alongside wider UKVI and employee compliance records
The rest of the compliance picture
eVisa Monitoring helps you keep track of immigration dates. These RootHR features help manage the other employee and UKVI compliance information connected to them.
Compliance Radar
Bring key employee compliance information into one central compliance view.
Right to Work Checks
Keep right to work check information and supporting records connected to the same employee.
Sponsor Compliance
Manage sponsorship-related information, CoS records and sponsor compliance activities alongside employee records.
Document Management
Keep passports, visas, immigration documents and other employee records organised in one place.
eVisa Monitoring - Frequently asked questions
What is eVisa Monitoring?
eVisa Monitoring is a feature within RootHR’s HR software that helps employers organise employee immigration information, track important visa dates and identify records that need attention.
Is eVisa Monitoring separate software?
No. eVisa Monitoring is a feature of RootHR’s HR software and forms part of its wider UKVI and employee compliance functionality.
Why should employers track visa expiry dates?
Monitoring important expiry dates helps HR teams identify records that need review and plan appropriate follow-up as part of their internal compliance process.
Can RootHR be used for sponsored workers?
Yes. RootHR can help employers organise immigration information for sponsored workers alongside wider employee, right to work and sponsor compliance records.
Does RootHR replace the official right to work check?
No. RootHR supports HR record-keeping and compliance workflows. Employers must still complete the appropriate right to work check using the required Home Office process.
Can I keep immigration documents in RootHR?
Yes. Relevant employee and immigration documents can be kept with the employee record, helping HR teams maintain organised records.
Does RootHR automatically renew a visa?
No. RootHR helps monitor dates and organise reminders and records. It does not replace the employee’s or employer’s responsibility to complete any required immigration application or process.
How does the 28-day reminder work?
Where configured, RootHR can calculate an internal reminder 28 days before the recorded expiry date to help HR teams plan a review. This is a RootHR workflow reminder, not a statement of a universal UKVI deadline.
Keep eVisa information organised with RootHR
Bring eVisa monitoring, visa expiry tracking, right to work records and wider UKVI compliance information into your HR software.