DOCUMENTS & HIRING
Digital Signature
Send contracts and agreements with legally recognised e-signatures.
Send, sign and store contracts in minutes with legally binding e-signatures, full audit trails and seamless HR integration.
WHO IT'S FOR
From setup to signed-off in four steps.
Pick a template
Use a template from the library or upload your own.
Merge HR data
Names, roles and dates auto-filled from HR Core.
Send for signing
Set signing order with automatic reminders.
Archive with audit trail
Signed documents stored with full signing history.
WHAT YOU GET
Built to make digital signature effortless.
Legally binding
eIDAS and UK-compliant electronic signatures.
Templates
Reusable contract templates with smart merge fields.
Multi-signer flows
Set signing order with automatic reminders.
Audit trail
Complete signing history stored for every document.
Nothing slips
Digital Signature, visualised end-to-end.
See what’s in progress, who owns it and when it’s due. Bottlenecks become visible before they turn into problems or audit risks.
Routed automatically
Triggers, approvers and escalations configured once and handled automatically.
SLAs, not guesswork
Every task runs against a deadline, with breaches escalated automatically.
Built for mobile
Approvers get the request, context and one-tap approvals on any device.
Audit-ready
Every approval, rejection and comment captured in a complete audit trail.
A DEEPER LOOK
Every screen, purpose-built.
Digital Signature brings together signing workflows, records and approvals that feel natural on any device.
DEEP DIVE· 01
Legally binding
eIDAS and UK-compliant electronic signatures.
- Built into Digital Signature with no add-ons needed.
- Set it up once and let it run automatically.
- Full audit trail for every action, ready for UKVI compliance.
DEEP DIVE· 02
Templates
Reusable contract templates with smart merge fields.
- Built into Digital Signature with no add-ons needed.
- Set it up once and let it run automatically.
- Full audit trail for every action, ready for UKVI compliance.
DEEP DIVE· 03
Multi-signer flows
Set signing order with automatic reminders.
- Built into Digital Signature with no add-ons needed.
- Set it up once and let it run automatically.
- Full audit trail for every action, ready for UKVI compliance.
DEEP DIVE· 04
Audit trail
Complete signing history stored for every document.
- Built into Digital Signature with no add-ons needed.
- Set it up once and let it run automatically.
- Full audit trail for every action, ready for UKVI compliance.
WHO IT'S FOR
Built for the people who get it done.
HR
Contracts sent in minutes with no copy-and-paste mistakes.
Candidates
Sign from any device with legally binding, fully audited e-signatures.
Legal
UK eIDAS-compliant signing with complete audit history.
SECURITY & COMPLIANCE
Secure. UK-hosted. Audit-defensible.
Sponsor Compliance is protected by the same bank-grade security that runs the rest of Root HR.
UK GDPR
ISO 27001
UKVI Compliant
eIDAS Valid
SSO Ready
AES-256 at rest
All data encrypted at rest on UK- hosted infrastructure.
TLS 1.3 in transit
Every request secured end-to-end with modern TLS.
ISO 27001 aligned
Processes aligned with ISO 27001 best practice.
UK GDPR ready
Built for UK data residency and subject rights.
Role-based access
Granular permissions down to individual fields.
Full audit trail
Every action, every change — logged and exportable.
PEOPLE & OPERATIONS
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