RTI filing to HMRC
FPS & EPS submissions
Payroll Management
Run payroll, manage deductions and keep pay records in one place
RootHR’s Payroll Management feature gives UK employers one central place to manage pay runs, PAYE, National Insurance, pensions, RTI submissions and payroll records – all connected to the wider RootHR platform.
No card required · UK-based support · ISO 27001 certified
The basics
What does payroll management actually cover?
Payroll management covers the full pay cycle, from calculating employee pay and deductions to paying staff, reporting payroll information and keeping accurate records.
Employers need to calculate PAYE and National Insurance, manage statutory pay and pensions, and report employee pay and deductions to HMRC through Real Time Information (RTI).
RootHR keeps these payroll processes connected to the employee information already held across your HR and workforce records.
Payroll that already knows your HR data
No re-keying starters, leavers or employee changes between systems. Payroll uses the same employee records already managed across RootHR.
Full pay run lifecycle
Create, calculate, review and finalise each pay run and reopen it when something changes.
RTI filing to HMRC
Manage FPS and EPS submissions and monitor their status after filing.
NEST auto-enrolment
Keep pension auto-enrolment connected to your payroll process through the NEST gateway.
P45, P60 and P11D
Keep important leaver and year-end payroll records connected to the same employee data.
How one pay cycle runs
Four straightforward stages take your employee information through to a completed pay run.
01
Open the run
Create your pay run using employee information already held in RootHR, including salaries, pay patterns, starters and leavers.
02
Calculate and check
Calculate PAYE, National Insurance and pension contributions, with supported statutory payments included in the run.
03
Approve and pay
Review and finalise the figures, then generate a BACS payment file when the pay run is ready.
04
File and complete
Manage FPS and EPS submissions, pension information, payroll exports and relevant payroll documents.
Capabilities in detail
Everything you need to manage a UK pay run
RootHR keeps payroll calculations, approvals, HMRC reporting and employee payroll records together throughout each pay cycle.
The whole pay run, start to finish
Create, calculate, approve and finalise each pay run, with PAYE, National Insurance and pension calculations kept together.
Statutory pay and BACS files
Manage supported statutory payments within the run and generate BACS payment files once payroll is approved.
HMRC RTI filing
Manage FPS and EPS submissions and track their status as part of your payroll process.
Exports, pensions and forms
Manage payroll exports, pension information and important employee and year-end payroll records.
A live payroll summary, always up to date
See payroll spend, employee numbers and items awaiting attention at a glance, without waiting for another report.
Two screens your payroll month lives in
One gives you the payroll figures. The other shows anything that needs attention before the run is completed.
The pay run, at account level
See annual payroll, average salary, monthly gross pay and your latest run alongside payroll trends, deductions and employee records.
Problems flagged before they reach HMRC
Spot missing or incomplete employee information before filing so your team knows what needs checking before the run is completed.
Why it matters
Payroll errors cost time and are avoidable
Incorrect employee information or missed payroll steps can create extra work and increase compliance risk. RootHR keeps key calculations, records and reporting steps together throughout each pay cycle.
- FPS and EPS submissions managed within the payroll process
- PAYE, National Insurance and pension calculations kept together
- Payroll records connected to the same employee information
Before and after
Two systems, or one
Payroll becomes harder when employee information sits in one system and the pay run happens somewhere else. RootHR keeps your HR and payroll processes connected.
Without Root HR
Two systems, one hand-off
- Employee information re-entered for payroll
- Starters and leavers passed across manually
- Pay changes checked again before every run
- Payroll records held separately from HR
- More manual checks before payroll is completed
With Root HR
One workspace, one record
- Payroll uses the same employee records as HR
- Starters and leavers stay connected
- Pay changes flow from the employee record
- Manage the pay run from one workflow
- Keep payroll and employee records together
What feeds the pay run
Payroll connects with other RootHR features so approved employee and workforce information stays together.
Attendance & Time
Approved hours, clock-ins and timesheets provide the working-time information needed for payroll.
Overtime & Exceptions
Review additional hours and exceptions before they affect employee pay.
Leave Management
Keep approved leave and absence information connected to employee payroll records.
HR Core
Use the same central employee information across HR and payroll.
Attendance & Time
Approved hours, clock-ins and timesheets provide the working-time information needed for payroll.
Overtime & Exceptions
Review additional hours and exceptions before they affect employee pay.
Leave Management
Keep approved leave and absence information connected to employee payroll records.
HR Core
Use the same central employee information across HR and payroll.
Payroll Support
Frequently asked questions
How does RootHR handle RTI filing with HMRC?
RootHR supports FPS and EPS submissions within the payroll process and lets you monitor their status after filing.
Does RootHR support pension auto-enrolment?
Yes. Pension auto-enrolment can be managed through the NEST gateway as part of the payroll process.
Can I export payroll information?
Yes. Payroll information can be exported to supported accounting platforms, with BACS payment files available for the payment process.
What about leavers and year-end payroll?
Keep leaver and year-end payroll records connected to employee data, including P45s, P60s and relevant P11D information.
Run your next pay cycle in Root HR
Bring payroll, employee records and workforce information together within the wider RootHR platform.