RIGHT TO WORK CHECK SOFTWARE

Simplify UK Right to Work Checks with One Intelligent Platform

Complete, store and manage employee Right to Work Checks from one secure platform. Track visa expiry dates, automate reminders, organise compliance records and stay prepared for Home Office audits.

HOW IT WORKS

Everything You Need to Manage Right to Work Compliance

Managing Right to Work Checks shouldn’t involve spreadsheets, paper files and calendar reminders.

Root HR gives HR teams a complete digital workflow for recording checks, storing evidence, monitoring visa expiry dates and preparing for audits.

THE WHOLE FLOW

Why UK Employers Choose Root HR

Digital Right to Work Checks

Complete consistent checks across every employee.

Secure Document Storage

Keep all Right to Work Documents safely stored against employee records.

Visa Expiry Tracking

Never miss a visa expiry or follow up check.

Audit Ready Compliance

Access organised records whenever they’re required.

Replace Manual Compliance with Automation

Many organisations still rely on spreadsheets, shared drives, email attachments and paper records to manage Right to Work Checks. While these methods may work for smaller teams, they become increasingly difficult to maintain as your workforce grows. Root HR replaces fragmented manual processes with one secure, centralised platform where HR teams can store documents, monitor visa expiry dates, automate follow-up reminders and maintain complete compliance records. Instead of spending time searching for information, your team can focus on hiring, onboarding and supporting employees while remaining confident that compliance tasks are under control.

Built for Growing UK Employers

Whether you employ 50 people or several thousand, managing Right to Work Compliance becomes more challenging as your workforce expands. Root HR is designed for organisations that need a consistent and scalable approach to employee compliance. From care homes and healthcare providers to recruitment agencies, hospitality businesses, manufacturers and professional service firms, the platform adapts to different hiring environments while helping HR teams maintain accurate records, monitor time-limited permissions and stay prepared for audits across every location.

Powerful Features Designed for Everyday HR Compliance

Root HR combines every stage of the Right to Work process into one intelligent platform. Record employee checks, securely store Right to Work Documents, monitor visa expiry dates and receive automated reminders before follow-up checks are due. A central compliance dashboard provides instant visibility across your workforce, while employee compliance histories and audit-ready reporting ensure important records are always organised and easy to retrieve. By bringing these features together in one place, Root HR helps HR teams reduce manual administration, improve consistency and manage compliance with greater confidence.

Why Manual Compliance Processes Create Risk

Manual compliance processes often leave businesses exposed to unnecessary risk. Spreadsheets become outdated, documents are saved in different locations, reminders are overlooked and important evidence can be difficult to find when it’s needed most. These gaps make it harder to demonstrate compliance during a Home Office audit and increase the likelihood of missed follow-up checks or expired permissions. Root HR eliminates these challenges by centralising employee records, automating key compliance tasks and providing a clear, real-time view of your workforce, helping your organisation stay organised, proactive and audit ready.

WHAT YOU GET

How Root HR Helps

Before Employment

During Employment

During Audits

A DEEPER LOOK

Designed for clarity on every screen

Right to Work Checks brings together dashboards, records and workflows that read
naturally on any device.

AVG. CHECK TIME

0 s

SHARE-CODE READY

60 %

MISSED FOLLOW-UPS

WHO IT'S FOR

Built for teams that keep hiring moving

Hiring Manager

Candidates complete RTW before they walk through the door.

HR Admin

Bulk-invite whole cohorts and track completion on one screen.

Finance

Zero illegal-working fines — the evidence pack is always there.

QUESTIONS

Frequently asked questions

What is a Right to Work Check?

A Right to Work Check is the process a UK employer follows to confirm that a person has permission to work in the UK and can carry out the role being offered.

This may involve checking acceptable documents, using the Home Office online checking service, retaining evidence and completing follow-up checks where permission is time-limited.

Who needs Right to Work Checks?

UK employers must complete Right to Work Checks for employees before employment begins. The process applies regardless of nationality, role or seniority, because employers need a consistent way to confirm that every worker has the right to work.

When should a Right to Work Check be completed?

A Right to Work Check should be completed before the person starts work. Where an employee has time-limited permission to work, a follow-up check may be needed before that permission expires.

Can Right to Work Checks be done digitally?

Yes, many checks can be managed digitally. The Home Office online service can be used where the individual provides a valid right to work share code, and Digital Right to Work Checks may also involve approved digital identity processes depending on the circumstances. GOV.UK guidance explains that online right to work information is provided in real time from Home Office systems and can be checked by video call where appropriate.

Who needs Right to Work Checks?

Home Office guidance says employers should retain clear evidence of the check for the duration of employment and for two years after employment ends, then securely destroy it.

COMPLIANCE (UKVI)

Ready to Simplify Right to Work Compliance?

Stop relying on spreadsheets and disconnected reminders.

Manage employee Right to Work Checks, visa expiry dates and compliance records from one intelligent HR platform.