Root HR | All-in-One HR Software for UK Businesses
Features
Compliance (UKVI)
Compliance Radar Real-time dashboard of risks, expiries and required actions. Right to Work Checks Track RTW status, share codes, evidence and review dates. eVisa Monitoring Monitor eVisa details and automate expiry alerts. Sponsor Compliance Keep sponsored staff audit-ready with logs and reminders.
People & Operations
HR Core Staff profiles, roles, employment details and history in one place. Onboarding Collect documents, assign policies and complete tasks before Day 1. Off boarding Secure exits with return-of-assets, access removal and final checks. Tasks & Workflows Assign actions, approvals and reminders across teams.
Workforce Management
Rota Management Build rotas, manage availability and cover shifts faster. Attendance & Time Clock-in/out, hours tracking and exceptions with reports. Leave Management Requests, approvals and balances with clear visibility. Overtime & Exceptions Track overtime, missing clock-ins and compliance exceptions.
Documents & Hiring
Document Management Store, request and track staff documents securely. Digital Signature Send contracts and agreements with legally valid e-sign. Policies & Handbook Publish policies, confirm reading, and track acknowledgements. Recruitment (ATS) Post jobs, manage candidates and move them into onboarding.
Solutions
UKVI & Immigration
Sponsor Licence Application End-to-end guidance and submission support. Sponsor Licence Renewal Help with renewals, updates and ongoing compliance tasks. UKVI Audit Preparation Pre-audit checks, evidence packs and action planning. Right to Work Support Process setup, policy templates and compliance coaching.
Legal & Documentation
Solicitor Services Access trusted immigration and employment solicitors in-platform. Contract & Agreement Support Create and manage agreements with e-sign workflow. Policy & Handbook Setup We help structure policies to match your organisation. Compliance Documentation Packs Generate structured evidence packs for audits and checks.
Accounting & Payroll
Accounting Support Connect to accounting partners for ongoing support. Payroll Support Partner-led payroll service with clean handover workflows. Xero Setup Help Guidance for linking Xero and mapping payroll fields. Reporting & Cost Tracking Track costs, overtime and staffing patterns with exports.
HR Setup & Recruitment
HR Setup & Onboarding Help We set up your portal, policies, workflows and templates. Recruitment Support Sourcing and shortlisting support. Staff File Clean-up & Migration Import staff, documents and history into Root HR. Dedicated Account Support Priority guidance for rollouts and ongoing compliance.
Tools
Employee Contract Generator Create a free UK employment contract using Root HR’s contract generator.
Resources
Blog Guides, updates and compliance insights. Get Support Help centre, tickets and onboarding guides. Become a Partner Offer services with a dedicated partner workspace.
Partners
Pricing

Partner-led · UKVI compliant

Right to Work checks built to stand up to audit.

Process setup, policy templates and hands-on coaching to ensure every hire is checked correctly and your statutory excuse is protected.

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Right to Work Support

A statutory excuse on every hire, built by design not chance.

We help you put a clear, repeatable Right to Work process in place with the right policies, templates and hands-on guidance so every check is done correctly and fully evidenced.

Sound familiar?

Right to Work issues often build up unnoticed until a UKVI visit.

A scan is not a statutory excuse

Keeping copies isn’t enough unless the full check is completed correctly and recorded in line with Home Office rules.

Confusion over check types

We help appoint the right people for your sponsor licence and ensure they understand their responsibilities.

Evidence & Documents

Different workers require different methods, and using the wrong one can invalidate your compliance record.

Expiry dates get missed

Time-limited permissions must be rechecked before expiry, or you risk unknowingly employing someone illegally.

Moving to digital checks

With eVisas replacing physical documents, outdated processes can leave gaps in compliance.

No clear audit trail

Without consistent records of who checked what and when, it becomes difficult to prove compliance during a UKVI inspection.

How It Works

From risk to repeatable compliance in four steps.

No guesswork. Every step is owned, documented and easy to follow.

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01

Discovery Call

We review how Right to Work checks are currently done, identify gaps in process or evidence, and highlight any existing records that may not meet UKVI standards.

02

Build your process and templates

We create a clear Right to Work policy, set up compliant templates, and configure workflows for manual, IDVT and eVisa checks.

03

Train your team

Practical, hands-on coaching for HR and hiring managers so they understand exactly how to complete compliant checks every time.

04

Embed and monitor

Right to Work becomes part of your onboarding process, with tracked checks, reminders and ongoing updates when regulations change.

QUESTIONS

Frequently asked questions

A Right to Work check confirms that a person is legally allowed to work in the UK before employment begins.

 

The employer is legally responsible for ensuring checks are completed correctly for every employee.

You may lose your statutory excuse and face civil penalties of up to £60,000 per illegal worker.

UKVI & Immigration

UKVI Compliance Reviews

Prepare for UKVI visits with compliance checks, document reviews and practical guidance.

Right to Work Compliance

Build a compliant Right to Work process with checks, record keeping and policy support.

Sponsor Duty Management

Stay on top of reporting requirements, record keeping and ongoing compliance obligations.

Ready to get started with Right to Work Support ?

Start your 30-day free trial – no credit card, no commitment.

HR news your team actually reads.

Tell us about your business to start your journey as a Root HR partner. Join our partner programme to expand your services, unlock new revenue opportunities, and grow together with Root HR.
Have questions? Reach out to us at partners@roothr.co.uk.

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